Before producing tax slips

Checklist: Payroll Year-End Verifications

1. System Updates and Configurations

2. Contact Details and Administrative Information

• Employee Information:
• • Location: Menu Payroll ➔ button Employees (Description and Contact Details tabs)
  • To validate: Contact details, email, Social Insurance Number (SIN), and date of birth.
• Company Information:
• • Location: Menu Home ➔ button Companies (Contact Details and Contact Person tabs)
  • To validate: Contact details, email, and contact person.
• Employer Information:
• • Location: Menu Payroll ➔ button Configurations / Employer ➔ button Government Source Deduction Files
  • To validate: Federal Business Number, NEQ, Identification Number, and File Number.
• Transmitter Number (Quebec):
• • Location: Menu Payroll ➔ button Configurations / Employer ➔ button Relevé 1
  • MANDATORY if more than 5 Relevé 1 slips are produced (XML transmission). The same number remains valid from year to year.

3. Deductions and Taxable Benefits

Employee deductions (non-governmental)

• Location: Menu Payroll ➔ button Settings / Employee deductions
• Applies to: Private health insurance, union dues, charitable donations, RPP, RRSP, etc.
• Action: For each deduction to be included on tax slips, specify the reference deduction. In case of doubt, consult your accountant or the recipient organization.

Taxable benefits

• Location: Menu Payroll ➔ button Settings / Taxable benefits
• Applies to: Housing, automobile, employer contributions (health insurance, RRSP, etc.).
• Action: Specify the reference benefit (Federal and/or Provincial) according to the nature of the benefit.

4. Payroll and remittance summary

• Payroll summary:
• • Location: Menu Payroll ➔ button Payroll Summary (viewable on screen or as a report)
  • Verification: Ensure no pay runs are missing or duplicated.
  • Tip: If the bank reconciliation balances each month with no outstanding checks, everything should be compliant! Correct incorrect pay runs as needed.
• Government remittances:
• • Location: Menu Payroll ➔ button Remittances
  • Verification: Confirm the matching of amounts paid with the CRA (federal) and Revenu Québec (provincial). Correct if necessary.
  • Condition: All remittance periods for the year concerned must be closed.

5. Tax slip generation

1. T4 Preparation: Go to the Checklist for T4 preparation
2. T4 Summary: Go to the steps for T4 Summary Preparation
3. Relevé 1 Preparation: Go to the Checklist for Relevé 1 preparation
4. Relevé 1 Summary: Go to the steps for Relevé 1 Summary Preparation